Security and trust
Your parish's records are entrusted to you. We treat them the same way.
Sacrament registers, family details and children's information are among the most personal records a parish holds. Here is how Parish OS protects them, in plain language.
How we protect your records
Six principles, built in from the start.
Your data belongs to your parish
The parish and the diocese own their records. We never sell, share or reuse parishioner data, and you can ask for a full export at any time.
The right people, the right access
Priest, secretary, catechism teacher and diocesan office each see only what their work needs. Access is by role and is removed when someone leaves.
Every important change is recorded
A clear record of what changed, and who changed it, means any question about a record can be answered with facts.
Protected in the cloud
Parish OS is hosted securely in the cloud, with data encrypted in transit and at rest. We share the specific hosting details with your diocese's team during due diligence.
Careful with children's information
Catechism and sacrament records involve minors. That information is limited to the people who need it, and handled on a need-to-know basis.
Secure sign-in
Modern sign-in options, and sessions that expire automatically, so an unattended screen does not stay open.
Our commitments
What you can rely on.
- We never sell or share parishioner data.
- You can ask for a full export of your parish or diocese data at any time.
- You are not locked in. We will work with you on a clean handover if you decide to leave.
- We tell you what we hold and why, in plain language.
- Detailed security and hosting information is available to a diocese's team in writing, on request.
Built around Church practice
Supporting canon law and diocesan norms, never overriding them.
Software should serve the way the Church already works. Parish OS is designed to support Church practice, and to leave decisions where they belong: with the pastor and the diocese.
Parish registers
Canon 535 requires each parish to keep registers of baptisms, marriages and deaths, and makes the pastor responsible for seeing that they are accurately written and carefully preserved. It also provides that the baptismal register carries notes of confirmation and later changes in canonical status, and that the parish archive is kept safe and open to diocesan inspection.
Parish OS keeps a digital copy alongside your original books. It does not replace the originals, the parish seal, or the pastor's authority.
Certificates
Certificates remain under the pastor's authority. Parish OS helps find the entry and prepare the certificate quickly, for the pastor or his delegate to check, sign and seal, and keeps a record of what was issued.
Mass intentions and offerings
The rules on Mass offerings, including how many a priest may accept and how offerings are shared, are set by canon law (canons 945 to 958), by the 2025 decree of the Dicastery for the Clergy on collective intentions, and by your diocese. Parish OS records what your parish decides. It does not set or change stipend policy.
This page is general information, not legal or canonical advice. Please confirm local requirements with your diocesan chancellor or a canon lawyer.
Where is our data hosted?
Parish OS is hosted securely in the cloud. We share the specific hosting details with your diocese's team as part of due diligence, once we are speaking about a pilot.
Is our data encrypted?
Yes. Data is encrypted in transit and at rest, and access is controlled by role.
Who can see children's catechism information?
Only the people who need it for their role, such as the catechism teacher and the priest. Information about minors is handled on a need-to-know basis.
Is there a record of who changed what?
Yes. Important changes are recorded, so any question about a record can be answered with facts.
Want the detail for your diocese?
We share hosting and security detail with a diocese's team in writing, once we are speaking about a pilot.